Minutes for June 12, 2013

CITY OF MARTINSVILLE

19 W. CUMBERLAND ST

PO BOX 340

MARTINSVILLE, IL. 62442

217/382-4323

FAX 217/382-4726

martinsvillecity@fairpoint.net

CITY COMMITTEE MEETING MINUTES

June 12 , 2013

7:00 PM IN COUNCIL CHAMBERS

MINUTES

MINUTES OF THE CITY COUNCIL MEETING HELD ON JUNE 12, 2013 IN THE CITY COUNCIL CHAMBERS OF MARTINSVILLE, ILLINOIS.

 

Roll call was answered by the following council members and elected officials:  Chris Davidson, Joe Hawker, Jim Eyre, Fred Clement, Gordon Crutchfield and David Doran.  Also in attendance were Mayor Phillip Reeds, Clerk Marlene Wilhoit and Treasurer Melinda Short.  Employees and citizens in attendance are attached to the back of the minutes.

 

Motion by Crutchfield, 2nd by Doran to approve minutes from 05/08/13 council meeting and 05/22/13 committee meeting/special meeting.

Upon roll call vote all council members present voted for the motion. (6)

 

Motion by Doran, 2nd by Hawker to approve the Treasurer’s report as presented.

Upon roll call vote all council members present voted for the motion. (6)

 

Motion by Doran, 2nd by Hawker to approve May 2013 bills payable in June 2013 in the amount of $70,853.97.

Upon roll call vote all council members present voted for the motion. (6)

 

Jason Goble with Francis Associates presented pay estimate #5 to G & S Asphalt in the amount of $19,475.73 noting completion is at 65% but should be over 90% by this Friday which should be all but the lights and handrails.  He stated thatJune 14 is their deadline and advised council not to fine them for uncompleted work noting it would prolong the project and could jeopardize the grant.  The lights should be here by July 4th.  Jason also noted he would be submitting a change order for the area of sidewalk in front of 20 W Cumberland because of the severe pitch of the sidewalk to make it two levels with handrails.  The change order should be ready for next meeting approval.

Motion by Eyre, 2nd by Hawker to approve pay estimate #5 in the amount of $19,475.43 to G & S Asphalt Co.

Upon roll call vote all council members present voted for the motion. (6)

 

John Stone with Connor & Connor presented pay estimate #4 in the amount of $146,838.31 for the Lagoon rehab project funded through the “IKE’ grant. (Followell Construction Co. $137,527.00 Connor & Connor $9,311.31).  He stated the project is complete except for some clean up work.

Motion by Crutchfield, 2nd by Hawker to approve pay estimate #4 in the amount of $146,838.31.

Upon roll call vote all council members present voted for the motion. (6)

 

John Stone also presented change order #1 that includes additions and deduction to the project and will reduce the contract by $6,613.00.

Motion by Hawker, 2nd by Eyre to approve change order #1 for “IKE” lagoon rehab project.

Upon roll call vote all council members present voted for the motion. (6)

 

Motion by Hawker, 2nd by Doran to approve Resolution No. R2013-6-1 titled: “Resolution ascertaining the prevailing rate of wages for laborers workers and mechanics employed in public works.”

Upon roll call vote all council members present voted for the motion. (6)

 

 

There was incorrect information given to council concerning the Vine Street waterline improvement.  The owner of the existing line that runs through private property can with permission from landowner replace his existing line which would increase his water pressure and eliminate a costly venture for the city.  This will be tabled and discussed at a later date.

 

Dallas Richardson, engineer for the City’s 2013 MFT maintenance program presented to council plans for this year.  The entire length of Cumberland Street from city limit to city limit excluding parking area will be chipped and sealed plus 4 additional spots on north York Street at a cost of $44,000.00.

Motion by Eyre, 2nd by Davidson to approve Resolution R2013-6-2 titled: “Resolution for maintenance of street and highways by municipality under the Illinois Highway code in the amount of $44,000.00.

Upon roll call vote all council members present voted for the motion. (6)

 

Motion by Eyre, 2nd by Davidson to approve Resolution R2013-6-3 to appoint members of the Comprehensive Plan Steering Committee.

Upon roll call vote all council members present voted for the motion. (6)

 

Rick Connelly was not present to address council on sidewalk issue at Connelly Locker so item was tabled.

 

The City entered into an agreement with Snearley & Company to allow them to dispose of the water only from their dewatering system located at 448 E Webster Street into the sewer manhole at a rate of $5.00 per 1000 gallons of water to be reported to the City for monthly invoicing.  It is also agreed if what they are doing causes any problems to our wastewater system then all disposal will be stopped.

Motion by Davidson, 2nd by Eyre to enter into the above agreement with Snearley & company.

Upon roll call vote all council members present voted for the motion. (6)

 

Chief Davidson was informed by the state that the grant for StarCom radios has been approved.  The grant amount is$33,086.00 and the only additional cost will be after 2 years and then a monthly fee will be assessed.  The paperwork has not arrived yet but council needs to approve the Mayor and Treasurer signing off.  When paperwork arrives it will be inspected by the city attorney.

Motion by Hawker, 2nd by Eyre to allow the Mayor and Treasurer to sign off on the StarCom radio grant subject to approval by the city attorney.

Upon roll call vote all council members present voted for the motion. (6)

 

Motion by Eyre, 2nd by Doran to adjourn the city council meeting @ 7:25PM.

Upon roll call vote all council members present voted for the motion. (6)

 

 

 

Marlene Wilhoit