Minutes for June 26, 2013

CITY OF MARTINSVILLE

19 W. CUMBERLAND ST

PO BOX 340

MARTINSVILLE, IL. 62442

217/382-4323

FAX 217/382-4726

martinsvillecity@fairpoint.net

SPECIAL CITY COUNCIL MEETING

June 26, 2013

7:00 PM IN COUNCIL CHAMBERS

MINUTES

MINUTES OF THE SPECIAL CITY COUNCIL MEETING HELD ON JUNE 26, 2013 IN THE CITY COUNCIL CHAMBERS OF MARTINSVILLE, ILLINOIS.

 

Roll call was answered by the following council members and elected officials: Chris Davidson, Joe Hawker, Fred Clement, David Doran and Gordon Crutchfield with Jim Eyre absent.  Also in attendance were Mayor Phillip Reeds, Treasurer Melinda Short and Clerk Marlene Wilhoit.  Additional people present on attached sign in sheet.

 

Jason Goble with Francis Associates presented change order # 5 concerning the Downtown Sidewalk Grant.  The change order was for change in slope of sidewalk in front of 20 W Cumberland and the handrails for a cost of $13,959.90.

Motion by Hawker, 2nd by Clement to approve change order #5 in the amount of $13,959.90.

Upon roll call vote all aldermen present voted for the motion. (5)

 

Jason Goble with Francis Associates presented pay estimate #6 to G & S Asphalt in the amount of $71,341.30 which is for 90% completion and close out procedures can begin. He also stated we would be holding $14,034.26 as leverage to get the job completed.

Motion by Hawker, 2nd by Crutchfield to approve pay estimate #6 to G & S Asphalt in the amount of $71,341.30.

Upon roll call vote all aldermen present voted for the motion. (5)

 

The parking on Cumberland Street between Washington Street and York Street was discussed.  To follow the design code parking should be parallel but because IDOT is not involved, we could go with a 30* angle and left the two handicapped places parallel.  This would not affect the sidewalk grant and would create a few additional parking spaces that parallel parking couldn’t.

The attorney will prepare and ordinance to that effect for approval at the July meeting.

 

The paint job on the police car verses a new vehicle was discussed and council will have the police committee meet to come up with recommendations and present at the July 17 council meeting.

 

Driveways on Elm Street that had pipes across them smaller than 4” were recently removed to help with drainage.  Since then some of the residences have installed 4” pipes and blacktop to cover their entrance across the concrete gutters.  They were asking to be reimbursed for the black top.

Motion by Doran, 2nd by Hawker to refuse reimbursement of black top for personal driveways and any 4” pipe and black top installed at the entrances are at the owner’s expense.

Upon roll call vote  ayes-Davidson, Hawker, Clement, Doran

Nays-Crutchfield

Absent- Eyre

 

The Vine Street water line improvement between Washington Street and Union Street was again discussed and on recommendation from the engineer it was decided to install the new 4” line and make the two hook ups and still have ample room to remedy any problems that might exist later.

Motion by Doran, 2nd by Hain to install a 4” water line on Vine Street from Washington Street to Union Street with cost not to exceed $16,000.00.

Upon roll call vote  ayes-Hawker, Clement, Crutchfield, Doran

Nays- 0

Abstained-Davidson

Absent-Eyre

 

Larry Norton has requested a water line run off the Jefferson Street line to his residence’s.  The Mayor stated that before we agree to this connection we need to replace the Maxwell/Munson line.  Water operator, Corey Cook is to gather the figures for both lines and bring back before council.

 

Chief Davidson advised council that he plans to retire in February 2014 and Blankenbeker to retire in September 2014 and council really needs to start thinking about replacements.  This item will be discussed by the Police Committee at the July 2ndcommittee meeting and ideas brought before council in the July meeting.

 

The police committee has called a committee meeting for July 2, 2013 @ 6 Pm at City Hall to discuss Police issues.

 

Motion by Davidson, 2nd by Crutchfield to adjourn the special city council meeting at 7:45 pm.

Upon roll call vote all aldermen present voted for the motion. (5)

 

Marlene Wilhoit, City Clerk