Minutes for October 9, 2013

CITY OF MARTINSVILLE

19 W. CUMBERLAND ST

PO BOX 340

MARTINSVILLE, IL. 62442

217/382-4323

FAX 217/382-4726

martinsvillecity@fairpoint.net

CITY COMMITTEE MEETING MINUTES

October 09, 2013

MINUTES

MINUTES OF THE CITY COUNCIL MEETING HELD ON OCTOBER 9, 2013 IN THE CITY COUNCIL CHAMBERS OF MARTINSVILLE, ILLINOIS.

 

Roll call was answered by the following council members and elected officials: Joe Hawker, Bill Cross, Fred Clement, Gordon Crutchfield and David Doran with Chris Davidson absent.  Also in attendance were Mayor Phillip Reeds, Clerk Marlene Wilhoit and Treasurer Melinda Short.  Employees and citizens in attendance are attached to the back of the minutes.

 

Motion by Crutchfield, 2nd by Cross to approve minutes from 09-11-13 council meeting and 09-03-13, 09-16-13 & 09-25-13 committee meeting and 08-28-13 &09-11-13 executive closed meeting.

Upon roll call vote all council members present voted for the motion. (5)

 

Motion by Doran, 2nd by Hawker to approve the Treasurer’s report as presented.

Upon roll call vote all council members present voted for the motion. (5)

 

Motion by Doran, 2nd by Crutchfield to approve September 2013 bills payable in October 2013 in the amount of $63,315.95

Upon roll call vote all council members present voted for the motion. (5)

 

Motion by Hawker, 2nd by Doran to approve pay estimate #7 and final for the sidewalk grant in the amount of $14,034.26 to G & S Asphalt.

Upon roll call vote all council members present voted for the motion. (5)

 

Motion by Hawker, 2nd by Cross to approve ordinance no. 2013-10-1 titled; “setting and establishing the rates of pay for various employees”.

Upon roll call vote all council members present voted for the motion. (5)

 

Motion by Hawker, 2nd by Cross to approve ordinance no. 2013-10-2 titled; “an ordinance concerning council meetings”.

Upon roll call vote all council members present voted for the motion. (5)

 

John Vezzetti of Bernardi Securities addressed council about refinancing the bonds from Rural Bond Bank @ a substantial savings to the city.  He is also going to look into refinancing the bonds from USDA.  Council was in agreement to have Mr. Bernardi go forward with the bond refinancing.  There will need to be an ordinance ready for passage in the November meeting.

 

Kent Littlejohn representing Martinsville on the Move updated council on their economic development plans.  Martinsville on the Move has contracted Julie Bounds @ 15 hours per week for economic development.

 

Alderman Chris Davidson entered the meeting now @ 7:20PM

 

Kent Littlejohn announced that a ground breaking ceremony is scheduled for October 21, 2013 @ 10 AM for the amphitheater in the Lois &Leanore Linn Park.  He also invited everyone to a free farm credit lunch for farmers & landowners at Littlejohn Grain on Thursday October 10th.

 

 

 

 

Council discussed the 1984 red Chevy that the street has been driving.  It is developing problems and needs to be replaced. They were able to find a2004 truck @ J& K Mitchell for $11,500 plus paperwork and seat covers, mud flaps and safety light.

Motion by Crutchfield, 2nd by Clement to purchase a 2004 red Chevy truck from J & K Mitchell for $11,500.

Upon roll call vote all council members present voted for the motion (5) with the exception of Davidson who voted no.

 

Motion by Doran, 2nd by Davidson to purchase playground equipment piece 71603 Spiral Bluff from Play & Park Structures, at a cost to the City of $20,000 with a matching grant from the playground company of $20,000.

Upon roll call vote all council members present voted for the motion. (6)

 

Council discussed replacements of trees around town.  There are 16 trees that have been removed and the past couple of years and not replanted.  Council needs to check on other prices for trees and come back to committee with cost.

 

Motion by Hawker, 2nd by Davidson to go into executive session to discuss appointment, employment, compensation, discipline, performance and dismissal of a specific employee of the city.

Upon roll call vote all council members present voted for the motion. (6)

 

Motion by Cross, 2nd by Hawker to reconvene into the regular meeting @ 8:02PM.

Upon roll call vote all council members present voted for the motion. (6)

 

Motion by Cross, 2nd by Davidson to offer Chad Bowman the chief of police job and offer Ryan Slater and Amanda Holmes jobs as police officers.  The Mayor is to contact them to see if still interested.

Upon roll call vote all council members present voted for the motion. (6)

 

Motion by Davidson, 2nd by Cross to adjourn the city council meeting @ 8:05PM.

Upon roll call vote all council members present voted for the motion. (6)

 

Marlene Wilhoit