Minutes for June 11, 2014

MINUTES OF THE CITY COUNCIL MEETING HELD ON JUNE 11, 2014 IN THE CITY COUNCIL CHAMBERS OF MARTINSVILLE, ILLINOIS.

 

Roll call was answered by the following council members and elected officials: Chris Davidson,       Joe Hawker, Bill Cross, Fred Clement, Gordon Crutchfield and David Doran.  Also in attendance were Mayor Phillip Reeds, Clerk Marlene Wilhoit and Treasurer Melinda Short.  Employees and citizens in attendance are attached to the back of the minutes.

 

**Motion by Crutchfield, 2nd by Cross to approve minutes from 05-14-14 council meeting and the 05-28-14 committee meeting.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Clement, 2nd by Davidson to approve Treasurer’s report as presented.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Hawker to approve May 2014 bills payable in June 2014 in the amount of $63,930.37.

Upon roll call vote all council members present voted for the motion. (6)

 

Kevin McReynolds with Coles County Regional Planning presented the Comprehensive Plan to the city council for adoption. The Comprehensive Plan is a blueprint for the short-range growth and development of the City of Martinsville. It was prepared through a grant by Coles County Regional Planning & and a committee of Martinsville citizens consisting of; Gordon Crutchfield, Sue Nestleroad, Ellen Norton, Alice Lee, Steve Gard, Max Cruse and the late Joe Baird. This plan should be used as a policy guide to direct community development and land use, consolidate and direct redevelopment efforts, focus and stimulate private housing business and industrial investment and outline an implementation program that follow logic and contains achievable measureable benchmarks.

**Motion by Hawker, 2nd by Davidson to approve Resolution R2014-06-1 titled; “2014 Martinsville Comprehensive Plan.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Davidson, 2nd by Cross to approve Resolution R2014-6-2 titled; “Resolution ascertaining the prevailing rate of wages for laborers, workers and mechanics employed in public works”.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Crutchfield, 2nd by Cross to approve the franchise agreement between the City of Martinsville and MCC Illinois LLC for cable TV service within the city.

Upon roll call vote all council members present voted for the motion. (6)

This agreement is effective for 10 years (June 11, 2024) and franchise fee is 5% of annual gross revenues.

 

The council having discussed changing speed limits in certain areas of town are recommending the following speed limits.  On Cumberland Street starting @ Western Avenue all the way to Grant Street the speed limit will be

25 MPH. On Cleone Road from Route 40 to the northern city limits the speed limit is 45 MPH. On Vine Street from Washington Street west to the High School property the speed limit is 20 MPH. On Kendall Street from Grant Street to the eastern city limits the speed limit is 10 MPH and finally on Cumberland Street between York Street and Vine Street no vehicle shall make a U-turn.

**Motion by Hawker, 2nd by Clement to approve Ordinance No. 2014-06-1 titled; “An ordinance concerning operation of a vehicle”.

Upon roll call vote all council members present voted for the motion with the exception of Davidson who voted no.

 

 

Dallas Richardson addressed council with the 2014 Motor Fuel Tax plans for this year.  He stated the bid price was less than $20,000 so there would not need to be a bid letting.  The plans are for $18,060 for rock and $17,160 for oil to seal certain sections of roads plus work on certain road intersections.

**Motion b y Davidson, 2nd by Hawker to approve Resolution R2016-06-3 titled; “Resolution for Maintenance of Street and Highways by Municipality under the Illinois Highway Code in the amount of $45,000.”

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Cross to approve the change to Article 1- section A of the Summer Recreation Program by-laws which changes the day and time of the monthly meetings to Tuesday  @ 6 pm.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion b y Doran, 2nd by Cross to approve Resolution R2014-06-4 titled; “A resolution authorizing the execution of a Law enforcement mutual aid agreement and the existence and formation of the Illinois Law Enforcement Alarm System by Intergovernmental Cooperation.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Crutchfield to permit the use of City streets for the 5K race held in conjunction with Fair Week (7-12-2014).

Upon roll call vote all council members present voted for the motion. (6)

 

David Doran discussed computer updates for the city.  The police department to receive a new computer, the city hall to receive a new computer, the water department to receive upgrades to current computer and the purchase of an off lease computer for the Mayor’s desk and for ESDA/ballpark records.  These will be purchased from a company not through Doran and prices do not include his labor.

**Motion by Hawker, 2nd by Cross to approve the purchase of computers and equipment not to exceed $4000.

Upon roll call vote all council members present voted for the motion with the exception of Doran who abstained from the vote.

 

Mayor Reeds thanked the steering committee that has worked hard on the city’s comprehensive plan for all their time and also the festival & events committee that put on the Heritage Day festival noting the festival was well attended and lots of positive comments have been heard.

 

PUBLIC COMMENTS:

 

Chris Davidson had a sample of an LED light that would work at the ball park for security lights.  The cost would be $600 total.  Item to be discussed at a later date.

 

Dallas Richardson with Clark County Highway advised council that the sign grant program is progressing and signs are starting to arrive.  Hopes are for all signs to be here within a week and we will have 1 year to have them all replaced.

 

Mayor Reed passed out sample appropriation ordinances for council to review and discuss at the June committee meeting.

 

Motion by Davidson, 2nd by Cross to adjourn the city council meeting @ 7:40 PM.

Upon roll call vote all council members present voted for the motion. (6)

Marlene Wilhoit