Minutes for May 14, 2014

MINUTES OF THE CITY COUNCIL MEETING HELD ON MAY 14, 2014 IN THE CITY COUNCIL CHAMBERS OF MARTINSVILLE, ILLINOIS.

 

Roll call was answered by the following council members and elected officials: Chris Davidson,       Joe Hawker, Bill Cross, Fred Clement, Gordon Crutchfield and David Doran.  Also in attendance were Mayor Phillip Reeds, Clerk Marlene Wilhoit and Treasurer Melinda Short.  Employees and citizens in attendance are attached to the back of the minutes.

 

**Motion by Hawker, 2nd by Cross to approve minutes from 04-09-14 council meeting and the 04-23-14 committee meeting.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Clement to approve Treasurer’s report as presented.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Hawker to approve April 2014 bills payable in May 2014 in the amount of $114,029.24.

Upon roll call vote all council members present voted for the motion. (6)

 

Employee Mark Blankenbeker requested permission to buy back his sick hours used in 2012.  This will help him towards his IMRF benefits.  The cost to him will be $8,770.31.

**Motion by Crutchfield, 2nd by Cross to allow Mark Blankenbeker to buy back sick days used in 2012 at  the cost of $8,770.31

Upon roll call vote all council members present voted for the motion. (6)

 

Norma Calvert representing Martinsville on the Move brought the council up to date on their happenings; their next festival is the Heritage Day Festival on June 7 & 8.  She asks that the following roads be closed during the festival hours of 7AM Saturday until 6PM Sunday; Cumberland Street from York Street to Littlejohn bottom – Mill Street from Cumberland to Vine Street – Vine Street from Mill Street to Littlejohn bottom.  They are having the equine parade that starts @ 11 on June 7.  The route for the parade is as follows; from ball park to Grant Street then south down Grant Street to Cumberland Street then west to Washington Street, then north to Ohio Street then east back to Grant Street.

**Motion by Doran, 2nd by Davidson to approve the above road closures.

Upon roll call vote all council members present voted for the motion. (6)

 

Norma Calvert representing Martinsville on the Move update council on the amphitheater progress.  She said it started out slow but seems to be coming along now.  The cement blocks for the dressing/storage rooms and walls should be coming this week and the electric is not all complete.  They would like permission to paint the red storage garage that the city owns to match the colors of the amphitheater. They wanted to make sure it was okay for them to have 220 electric run to the amphitheater and also for them to have 220 hookups like camper hookups installed in the park around the outside perimeter. The mayor stated he had already talked with the electric contractor doing the work and it was Okayed.  Again noting all of this is to be done with donations and the City is not paying for any of this work.  They are requesting the city look into lighting for the park and request that from Ameren. They are trying to locate a pump to utilized the on site wells for watering.  They are going to plant trees on the property.  They would like to see the Linn house lot rocked for parking.  They questioned if the City would be doing the mowing.  They are still raising money and still selling bricks.  They have scheduled a clean up day for May 17th.  The Mayor is to have the street sweeper and the fire department will be washing down the street and sidewalks, then volunteers will be needed to wash windows and clean.  Norma mentioned the things they have been doing in the community such as the etiquette luncheon the education group puts on for the 8th grade – the $500 scholarship they give out – donations to the elementary school accelerated reading for their end of year color race – the styles from the attic style show and the pork burger drive-thru.  In closing she said they would like to have a grand opening of the park when grounds are finished.

 

After much discussion as to the need for new quick attach fork lifts for the city back hoe is was decided that for safety reasons the city would purchase them from Birkey’s.

**Motion by Crutchfield, 2nd by Davidson to purchase quick attach fork’s & brackets for the back hoe from Birkey’s for the price of $1,500.00.

Upon roll call vote all council members present voted for the motion. (6)

 

Again the council discussed a request to reduce the speed limit on Cumberland Street from the drive to Littlejohn’s to Western Ave to 25MPH.  The attorney informed council this has to be done in ordinance form so they should discuss all speed throughout town at their committee meeting and get information to him so it can be included in one ordinance.

 

Chief Bowmen requested the following additions for the new 2012 Police truck: liner mat for bed (150) – running boards (300) – locking back cover (900) – under seat storage (200) for approx. $1,700.  Davidson and Cross want some type of lettering on the truck and that will be visited after the lights are installed.

**Motion by Doran, 2nd by Clement to approve the purchase of the above items for the new 2012 police truck.

Upon roll call vote all council members present voted for the motion with the exception of Davidson who voted against.  Motion carried 5-1.

 

**Motion by Doran, 2nd by Crutchfield to donate $200.00 to C.A.M.A. Inc.

Upon roll call vote all council members present voted for the motion. (6)

 

PUBLIC COMMENTS:

Chris Davidson brought up the mowing and the ball park and advised they are not mowing enough of the grass.  Someone will need to show the mowers where it is to be mowed.

 

Chris Davidson is willing to repair some curbs in town at his expense except for the concrete.  He is to bring something committee for council to look at.

 

Motion by Cross, 2nd by Davidson to adjourn the city council meeting @ 7:55 PM.

Upon roll call vote all council members present voted for the motion. (6)

Marlene Wilhoit