Minutes for April 09, 2014

MINUTES OF THE CITY COUNCIL MEETING HELD ON APRIL 9, 2014 IN THE CITY COUNCIL CHAMBERS OF MARTINSVILLE, ILLINOIS.

 

Roll call was answered by the following council members and elected officials: Chris Davidson, Joe Hawker,  Bill Cross, Fred Clement, Gordon Crutchfield and David Doran.  Also in attendance were Mayor Phillip Reeds, Clerk Marlene Wilhoit and Treasurer Melinda Short.  Employees and citizens in attendance are attached to the back of the minutes.

 

**Motion by Crutchfield, 2nd by Hawker to approve minutes from 03-12-14 council meeting and the 03-26-14 special meeting and the 03-19-14 committee meeting.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Cross, 2nd by Davidson to approve Treasurer’s report as presented.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Hawker, 2nd by Cross to approve transfers from the payroll clearing fund into the general fund per auditor.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Clement to approve March 2014 bills payable in April 2014 in the amount of $109,974.46.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Hawker to approve the Mayors appointment of Ryan Slater as a police officer as of April 1, 2014.

Upon roll call vote all council members present voted for the motion. (6)

 

An ordinance was prepared concerning video gaming which would allow the city to charge a yearly fee for each gaming machine.  The fee would be $25 per machine.

**Motion by Cross, 2nd by Davidson to approve Ordinance No. 2014-04-1 titled; “An ordinance concerning video gaming”.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Davidson to approve the following 3 additional names to serve on the Summer Recreation Committee; Debbie Myles, Dan Truelove and Bethany Switzer.

Upon roll call vote all council members present voted for the motion. (6)

 

The council considered the issue of removing the grass on the infield at the north ball field and decided it was not an issue for the council but for the Summer Rec Committee to handle.

 

**Motion by Hawker, 2nd by Davidson to approve the following expenditures for the 2014 money the city will receive from Mill Creek Park:

Finish paying expenses for the new building        $2000.00

1 additional set of bleachers                           $1500.00

Batting cage repairs                         $3750.00

Larger gate on PadWil field                            $ 430.00

Gravel for parking and walking                       $ 820.00

 

**Motion by Doran, 2nd by Crutchfield to pay $200.00 in membership fees to the National Road Association.

Upon roll call vote all council members present voted for the motion. (6)

The Ford police vehicle that was approved to purchase in will not be available until September due to over selling on the dealers part.  There is a 2012 F150 Truck, dark blue available for the purchase price of $25,505.00 and including lights and radio’s an additional $3505.00.  The warranty was discussed because of the vehicle being a 2012 and council was told that it would still have all the factory warranties as if it were a 2015 vehicle.

**Motion by Davidson, 2nd by Cross to cancel the previous motion for a squad car then approve the purchase of 2012 F150 Ford truck for the police department for state bid purchase price of $25,505 awaiting warranty in writing of 5 years from date of purchase including the cost of Commercial Radio to install lights and radio’s for the price of between $3200-$3500 with the final cost not to exceed $30,000

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Cross, 2nd by Hawker to accept the quote from Bishop Excavating to remove 10 dangerous trees from the hill at the Wastewater treatment plant.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Hawker, 2nd by Crutchfield to approve the bill from TnT Excavation for dirt work at the city park for the new playground equipment.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Hawker, 2nd by Cross to approve the quote from TnT Excavating of $6700.00 to install the new playground equipment in the city park.

Upon roll call vote all council members present voted for the motion. (6)

 

The drainage problem at the residence at 210 N Washington was discussed and council agreed this is on private property, it does drain slowly and the remedy would be for the property owners to raise their yards up to allow water to run off and pool and also a tree removed from 205 N York and a ditch cut that would allow the water to run from the west to east.

 

Motion by Cross, 2nd by Hawker to adjourn the city council meeting @ 7:40 PM.

Upon roll call vote all council members present voted for the motion. (6)

Marlene Wilhoit

 

MINUTES OF THE CITY COUNCIL MEETING HELD ON APRIL 9, 2014 IN THE CITY COUNCIL CHAMBERS OF MARTINSVILLE, ILLINOIS.

 

Roll call was answered by the following council members and elected officials: Chris Davidson,       Joe Hawker,  Bill Cross, Fred Clement, Gordon Crutchfield and David Doran.  Also in attendance were Mayor Phillip Reeds, Clerk Marlene Wilhoit and Treasurer Melinda Short.  Employees and citizens in attendance are attached to the back of the minutes.

 

**Motion by Crutchfield, 2nd by Hawker to approve minutes from 03-12-14 council meeting and the 03-26-14 special meeting and the 03-19-14 committee meeting.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Cross, 2nd by Davidson to approve Treasurer’s report as presented.

            Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Hawker, 2nd by Cross to approve transfers from the payroll clearing fund into the general fund per auditor.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Clement to approve March 2014 bills payable in April 2014 in the amount of $109,974.46.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Hawker to approve the Mayors appointment of Ryan Slater as a police officer as of April 1, 2014.

Upon roll call vote all council members present voted for the motion. (6)

 

An ordinance was prepared concerning video gaming which would allow the city to charge a yearly fee for each gaming machine.  The fee would be $25 per machine.

**Motion by Cross, 2nd by Davidson to approve Ordinance No. 2014-04-1 titled; “An ordinance concerning video gaming”.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Doran, 2nd by Davidson to approve the following 3 additional names to serve on the Summer Recreation Committee; Debbie Myles, Dan Truelove and Bethany Switzer.

Upon roll call vote all council members present voted for the motion. (6)

 

The council considered the issue of removing the grass on the infield at the north ball field and decided it was not an issue for the council but for the Summer Rec Committee to handle.

 

**Motion by Hawker, 2nd by Davidson to approve the following expenditures for the 2014 money the city will receive from Mill Creek Park:

            Finish paying expenses for the new building        $2000.00

            1 additional set of bleachers                           $1500.00

            Batting cage repairs                         $3750.00

            Larger gate on PadWil field                            $ 430.00

            Gravel for parking and walking                       $ 820.00

 

**Motion by Doran, 2nd by Crutchfield to pay $200.00 in membership fees to the National Road Association.

Upon roll call vote all council members present voted for the motion. (6)

The Ford police vehicle that was approved to purchase in will not be available until September due to over selling on the dealers part.  There is a 2012 F150 Truck, dark blue available for the purchase price of $25,505.00 and including lights and radio’s an additional $3505.00.  The warranty was discussed because of the vehicle being a 2012 and council was told that it would still have all the factory warranties as if it were a 2015 vehicle.

**Motion by Davidson, 2nd by Cross to cancel the previous motion for a squad car then approve the purchase of 2012 F150 Ford truck for the police department for state bid purchase price of $25,505 awaiting warranty in writing of 5 years from date of purchase including the cost of Commercial Radio to install lights and radio’s for the price of between $3200-$3500 with the final cost not to exceed $30,000

            Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Cross, 2nd by Hawker to accept the quote from Bishop Excavating to remove 10 dangerous trees from the hill at the Wastewater treatment plant.

            Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Hawker, 2nd by Crutchfield to approve the bill from TnT Excavation for dirt work at the city park for the new playground equipment.

Upon roll call vote all council members present voted for the motion. (6)

 

**Motion by Hawker, 2nd by Cross to approve the quote from TnT Excavating of $6700.00 to install the new playground equipment in the city park.

            Upon roll call vote all council members present voted for the motion. (6)

 

The drainage problem at the residence at 210 N Washington was discussed and council agreed this is on private property, it does drain slowly and the remedy would be for the property owners to raise their yards up to allow water to run off and pool and also a tree removed from 205 N York and a ditch cut that would allow the water to run from the west to east.

           

 

Motion by Cross, 2nd by Hawker to adjourn the city council meeting @ 7:40 PM.

Upon roll call vote all council members present voted for the motion. (6)

Marlene Wilhoit